"That's Fred's desk; you can't work there." This is a phrase commonly heard in office environments. Substitute, of course, your office curmudgeon's name for Fred, but you get the idea. The problem with assigning a desk to each worker in the office is that in today's technology-driven world, a person may be working off-site, or from home, or participating in a conference or teleconference, etc. Thus, you need a flexible working environment that allows workers to have access to resources when they need them but does not allow them to hog them when they are not using them. This is where booking software can be helpful.
How Booking Software Works
While different types of hot desk booking software will have different nuances, each software will have similarities as well. A workplace manager should have the ability to input the different workspaces in the office that will be available to book. Thus, you will have an administer-side interface, which allows the manger to open the resource or booking, but it should also give the manager the ability to cancel a booking in the case of a no-show, or in the case that someone decides to work from home but books a desk in the workplace just in case, etc. It should also have a user-end interface that allows the worker to book resources and to check on their bookings.
What Can You Book?
What you allow workers to book will depend on your office environment. For example, in a law office or sales office, it might be helpful to allow different people to book a conference room to use for clients or potential customers. On the other hand, in a design studio booking work stations for photography, graphic design, painting stills, creating models, and so on might be more apropos. Workers should be able to book cubicles or work stations for days when they need to work in the office.
Getting booking software up and running in your office might take time initially and might involve a significant amount of trial and error, but once you get it up and running, it should help you to make the best use of resources, so you don't have stations simply sitting there instead of getting use. With booking software, you could have several workers sharing the same workspace, and considering how important computers and software can be, making the most efficient use of workstations possible will help to increase your profit margin.